We currently have an opportunity for a Regional Facilities Manager in our expanding Facilities Management (FM) division. Reporting to the Associate Director within the FM team, you will oversee the daily delivery of FM services across a diverse mixed-use portfolio in Dublin. Together with a team of direct reports and leading market technology, you will provide advice and guidance on all core Facilities Management issues, facilitating the business in achieving its goal of creating a sustainable future for our managed portfolio and its occupants.

You will be ambitious, dedicated to understanding our clients' needs, and work collaboratively towards shared objectives, motivating teams and individuals, demonstrating confidence in your decisions, and adapting to unexpected challenges.

A strong understanding of and enthusiasm for technology will be crucial in this role, enabling you to manage a fast-paced, multi-site, largely customer-facing environment.

Key Responsibilities

• Oversee the operations of facilities management across a portfolio.

• Oversee all aspects of the PPM maintenance and upkeep across the portfolio of properties, including cleaning, security, landscaping, general maintenance, water treatment, mechanical and electrical, lifts, life safety systems and other statutory requirements.

• Oversee all outsourced 3rd party contractors for the provision of services. Managing all documentation and delivery related to contractors (tendering, health and safety, SLAs, financial matters, reporting, etc.) through the systems and technology.

• Conduct annual Performance Development Reviews for all site-based staff under your leadership within the specified timeframes, ensuring that follow-up actions are completed where applicable.

• Ensure that the Operational Reporting CAFM System, Health and Safety systems, and audit actions are consistently up to date and complete.

• Management of lifecycle and project works for our managed portfolio.

• Evaluate existing contractual relationships and ensure that the service provided by 3rd party contractors is in line with the agreed specification. Ensure that any service delivery shortcomings are addressed swiftly.

• Support new business and contract retention activities.

• Direction and oversight of the preparation of annual budgets and expenditure

• Manage all documentation and delivery related to contractors (tendering, health and safety, SLAs, financial matters, reporting, etc.) through the systems.

• Serving as a Savills representative at Client Meetings.

• The Regional Facilities Manager shall coordinate with the FM head office to achieve robust communication processes and to engage all necessary support as required

• Collaborating with the Property Manager to ensure that expenditures remain within budget

• Generating innovative ideas for cost savings and enhancing site sustainability.Development of Periodic Reporting (Monthly, Weekly, Adhoc) with the support the central systems

• Development of Periodic Reporting (Monthly, Weekly, Adhoc) with the support the central systems

The above is not an exhaustive list of duties; you will also be expected to undertake various tasks as required by your evolving role within the organisation and the overall business objectives of the organisation.

Knowledge, Skills and Experience

• Minimum of 5 years’ experience in Facilities Management.

• A degree in a relevant field or professional qualification in a Facilities Management discipline with experience, or alternatively, equivalent experience in a similar role and a demonstrable record of continuous personal development within the industry

• Dealing with the implementation of service strategies within new and existing developments.

• Experience in managing staff with the ability to communicate, control, organise and motivate staff.

• Must have a passion for systems and technology to enhance our industry goals. working with market trends, highlighting best practices

• Must have strong financial awareness to manage and develop facilities/property management budgets across a number of sites.

• The ability to sustain the highest quality of service level delivery, demonstrate sound commercial judgement, prioritise and balance work tasks in relation to the operational objectives of the customer and achieve continuous customer satisfaction.

• Ensure efficient, reliable, high quality deployment of site maintenance and utility operations.

• Ability to prioritise with good problem solving and decision-making skills.

• Establish and manage relationships with contractors to ensure quality and compliance of works in line with company systems, policies and guidelines.

• Excellent awareness and quality management of Health & Safety.

• Excellent communication and interpersonal skills.

• Be able to work as part of a team and to work on multiple projects simultaneously.

• Have strong self-management, organisational and administration skills with close attention to detail.

• Leadership and team management qualities.

• Full clean driver’s licence.

Savills Ireland is an equal opportunity employer.

Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.